The Vision of the PCH District is to be the
Best Place to Get Care and the Best Place to Give Care.
Pender Community Hospital
Board MinutesOctober, 29th, 2018
The regular meeting of the Board of Directors for the Pender Community Hospital was convened in open and public session on Monday, October 29, 2018, in the Board Room of Pender Community Hospital. Board members present were Mike Minert, Mel Brokaw, Lorraine Lander, Bob Beckman and Penny Bruns. Also in attendance were Melissa Kelly, CEO, Pender Community Hospital; Krista Trimble, Quality Improvement Project Coordinator, Pender Community Hospital; Rob Stowe, Mercy Medical Center and Tim Daugherty, Mercy Medical Center. Minutes were recorded by Kelly Kaup.
Notice of the meeting was given 10 days in advance of said meeting, according to law. All proceedings of the Board of Directors were recorded while convened meeting was open to the public. Chairperson Mike Minert called the meeting to order at 8:18 pm and announced that the Open Meeting Laws would be followed during this meeting and are posted by the door for anyone wishing to view them.
Minert asked the group if there was any opposition to moving item V.a. ahead in the agenda. There was none. Krista Trimble then gave the annual quality program report. She also reviewed the balanced scorecard from the Leader Evaluation Manager. There were no questions from the board. Bruns made a motion to accept the annual quality program report as submitted. Beckman seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
The meeting reverted back to the Pender Community Hospital Agenda. Items on the consent agenda were minutes from the September 24, 2018 meeting, October medical staff appointments, and July financials. Minert asked if anyone had any additions, corrections or questions regarding any of these items. None were noted. Lander made a motion to approve the consent agenda as presented. Bruns seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
Dr. Matt Felber was unable to attend the meeting. Kelly noted that she will be having a strategic planning session with the providers on Tuesday, October 30th. She is looking forward to having provider input on the direction our facility is going.
Prior to the meeting, the board took a tour of the new medical clinic. Kelly noted that the new roofing material is onsite and the unacceptable roof has been removed. We are working on punchlists. In the next 2-3 weeks, the furniture will be installed.
We held the formal ground breaking ceremony in Emerson today. There were various media sources there to cover the event. Everything went very well. The anticipated date of complete is September of 2019. The furniture for the Emerson clinic is already here. The order for the two new clinics were combined into one order for better pricing. Kelly noted that we are much more comfortable with the sub-contractors selected for this project.
Dee Moeller was not able to attend the meeting tonight. The annual Compliance Report will be given at a future meeting.
Invoices were presented for the Pender Clinic project: JEO Consulting $200.00; and Scott Rice Office Works $22,750.00 and $6,808.02. Bruns made a motion to approve payment of the invoices as presented. Beckman seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
Kelly then presented the board with a proposal for cyberliability for the entity. The various options and prices were reviewed. We have been strongly encouraged by our insurance carrier to consider this coverage for our entities. After reviewing options in detail, Beckman made a motion to approve purchasing cyber-liability at the 3rd tier presented. Brokaw seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
Kelly reviewed with the board the debt reserve account and why this was created. She asked the board for their approval to remove the money we have in our debt reserve fund for purposes of replenishing our cash balances as it relates to our debt payments. Lander made a motion to approve the request. Beckman seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
The employee benefits committee has met and recommends moving forward with the same health insurance plans as in the previous year. The employees will have a 7% increase in their premiums. The group recommends staying with the same vision and dental plans as well. The renewals came back with 0% increases. For basic life insurance, voluntary life insurance, short-term disability, and long-term disability, the recommendation is to move to Unum, where the rates are the same or better than they are currently. Brokaw made a motion to approve the recommendations of the benefits committee. Bruns seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
The hospital organizational goals for FY2019 were reviewed. Kelly reviewed the goals in detail for the board and noted that she will be updating the board on the goals monthly. The board had no questions. Beckman made a motion to approve the FY2019 goals for PCH. Lander seconded. Roll call: Minert-aye, Lander-aye, Beckman-aye, Bruns-aye and Brokaw-aye. Motion carried.
Stowe then gave an update on Mercy. The Trustees Seminar went well and the speakers were interesting. They are currently tracking patient transfers to Mercy and are also working on a report that will show the number of patients that are in Mercy and could potentially be sent back to us. Jenna Rehnstrom is the new marketing and Social Media Manager at Mercy. Daugherty explained that he is working on capital items that will allow Mercy to stay caught up with their physician skills.
With nothing else to discuss, Lander made a motion to adjourn the meeting. Bruns seconded. Roll call: Lander-aye, Bruns-aye and Brokaw-aye. Motion carried. The meeting was adjourned at 9:30 pm.